Job Description:

Salary Range:

$16.00 - $22.00 USD hourly.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Registrar is responsible for maintaining records pertaining to student registration reporting/reconciliation within the student information system and collaborates with attendance staff on state reporting information in the form of daily reports and weekly and monthly trends. The Registrar will process student enrollments, transfers, and withdrawals and will support attendance functions and reporting for Arizona charter students. In addition, the Registrar will work closely with Learning Success Coaches to ensure all graduation requirements are met.

QUALIFICATIONS:

• High School Diploma or GED equivalency; Associate’s Degree preferred 
• One (1) to three (3) years of experience working with student information system data, reconciling and troubleshooting, maintaining student records; experience with Power School is a plus.  
• Ability to speak, read and write in Spanish is a plus. 
• Active Arizona Department of Public Safety (DPS) issued IVP Fingerprint Clearance Card.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform technical functions related to student data. 

DUTIES AND RESPONSIBILITIES:

• Manages all student information as required by the Arizona Department of Education (ADE); as well as for national and international private school students.
• Adheres to policies and procedures relating to the management of student information.
• Supports AZ State Reporting processes such as but not limited to resolving reporting errors and data analysis.
• Maintains student information system, prepares yearly reports, student report cards, transcripts and tracks honor roll. 
• Helps to develop and maintain student schedules. 
• Plans, monitors and executes the lottery and enrollment process. 
• Processes student enrollment, transfers, and withdrawals.
• Processes students for graduation; determine honor students.
• Maintains student cumulative folders and ensures all audit requirements are met. 
• Notifies teachers of student class changes/cancellations via schedule addendums and generates class rolls for substitute teachers as requested. 
• Assists with policies and procedures relating to the management of student information. 
• Collaborates with the Network Office to perform compliance structures and assists with annual financial audits. 
• Complies with local, state and federal policies and Office of Civil Rights policies regarding enrollment of students.
• Collects information from students and parents when needed; such as but not limited to Free and Reduced Lunch survey.
• Practices confidentiality. 
• Organized, self- starter who prioritizes work and is dependable. 
• Analyzes and identifies issues, potential risks to the organization, develops alternative solutions, recommends and implements effective course of actions while exercising good judgment and commitment to fairness and honesty. 
• Provide front office support and assistance when needed. 
• Participate in both online and in person events and activities.
• Additional duties may be assigned as necessary. 

KNOWLEDGE, SKILLS AND ABILITIES 

• Demonstrates excellent reading, writing, computation, technology and communication skills. 
• Organized, self- starter who prioritizes work and is dependable. 
• Ability to follow oral and written instructions with little or no supervision. 
• Ability to plan, organize and maintain a filing system so that documents are systematically stored and readily available. 
• Ability to plan, organize, schedule, carry out and supervise projects. 
• Ability to maintain confidentiality of sensitive information and communicate appropriately. 
• Ability to build good working relationships with colleagues, students and families through professional interaction. 
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing. 
• Ability to meet established deadlines. 
• Ability to articulate, represent professional demeanor and ability to take initiative. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 20 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

Immersion/Digital

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners. Are you ready to find a career with a company whose mission, vision, and values align with yours?  Can you see yourself fitting into this mission with us?

https://asuprep.asu.edu/careers/