Job Description:

School Administrative Assistant – Position Summary

The School Administrative Assistant provides high-level secretarial and administrative support to the School Principal and staff, ensuring efficient front office operations in a fast-paced school environment. This role requires strong organizational skills, attention to detail, and the ability to exercise independent judgment with minimal supervision. Key duties include greeting visitors, handling correspondence, maintaining confidential employee and student records, managing supply orders, assisting with substitute teacher coordination, and supporting communication and scheduling for the principal. The assistant also helps with bookkeeping, personnel forms, and office coordination, often supervising other office staff.

Qualifications:

• High school diploma or GED (college coursework or associate’s degree preferred)

• 3+ years of relevant office experience (preferably in a school)

• Bilingual (English/Spanish) preferred

• Proficient in Microsoft Office, Synergy, and general office equipment

• Valid IVP Fingerprint Clearance Card and Arizona Driver’s License

Key Skills:

• Strong communication, professionalism, and discretion

• Ability to multitask, prioritize, and manage timelines

• Comfortable working with confidential information and the public

• Demonstrated leadership and ability to coordinate a team