Job Description:

Cedar Hills School – Principal Secretary
Location: Cedar Hills School, Kingman, Arizona Reports To: School Superintendent/Principal Employment Type: Full-Time, 12-Month Position Salary Range: $18 Start Date: As soon as possible
About Cedar Hills School
Cedar Hills School is a proud K–8 rural campus committed to fostering a supportive, inclusive, and achievement-oriented environment for students, staff, and families. We believe in clear communication, strong relationships, and celebrating the everyday successes that make our school community thrive. The Superintendent/Principal Secretary plays a vital role in maintaining this culture by serving as the organizational heartbeat of the front office.
Position Summary
The Principal Secretary provides high-level administrative support to the school principal and serves as a welcoming, professional point of contact for staff, families, and community members. This role requires exceptional organization, discretion, and a warm presence to ensure the school runs smoothly and reflects the values of Cedar Hills.
Key Responsibilities
Administrative & Leadership Support
• Manage the Superintendent/Principal’s calendar, schedule meetings, and coordinate logistics for school-wide initiatives
• Draft, format, and distribute professional communications including memos, letters of direction, observation schedules, and staff feedback documents
• Maintain confidential personnel and student records in compliance with district and legal standards
• Assist with documentation related to staff evaluations and corrective action plans
Front Office Operations
• Greet visitors and families with warmth and professionalism, ensuring a welcoming front office environment
• Answer phones, respond to inquiries, and route messages appropriately
• Monitor and report student attendance, process tardy slips, and coordinate substitute coverage
• Maintain inventory and order office supplies as needed
• Perform other duties as assigned
School Communication & Coordination
• Serve as a liaison between the Superintendent/Principal, staff, families, and district personnel
• Support school events, professional development days, and family engagement activities by coordinating logistics and preparing materials
• Assist with newsletters, website updates, and social media posts to promote school pride and transparency
Financial & Compliance Duties
• Prepare purchase requisitions, collect and present purchase orders to business office in accordance with district procedures
• Support compliance reporting including safety drills, enrollment data, and state-mandated documentation
Professional Expectations
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Exceptional organizational and multitasking abilities
• Friendly, professional demeanor with a commitment to service and teamwork
Education & Experience Preferred
• High school diploma or equivalent required
• Minimum 2 years of experience performing clerical work
• Proficiency in Microsoft Office, Google Workspace, and student information systems (e.g., Synergy)
Licenses and other Requirements
• Fingerprint card
How to Apply
Interested candidates should submit a resume, cover letter, and references to Christina Ramirez at cramirez@hesd.net . Applications will be reviewed until the position is filled.